Half-term holiday camps are one of the busiest, and most rewarding, times for coaching businesses. They’re a chance to welcome new athletes, keep regulars engaged, and boost revenue. But without the right planning, they can quickly become overwhelming.
To help you get organised and stress-free this half term, here’s your ultimate checklist for running successful coaching camps.
1. Lock In Your Schedule Early
Parents plan ahead, and so should you. Publish your camp dates, times, and venues early to maximise bookings and avoid last-minute rushes.
Pro tip: With Coordinate Sport, you can publish your schedule online and let parents book instantly, saving hours of back-and-forth emails.
2. Organise Your Coaching Team
Staffing is one of the biggest challenges in camp delivery. Make sure rotas are clear, responsibilities are defined, and contingency plans are in place.
Coordinate Sport makes rota management simple, assign shifts, track availability, and ensure every session is covered.
3. Streamline Registrations and Payments
Paper forms and manual payments waste time and increase errors. Offer parents a quick, digital booking process to create a smooth first impression.
With built-in booking and payments, Coordinate Sport ensures your registrations are secure, fast, and hassle-free.
4. Stay On Top of Compliance & Safeguarding
Safeguarding checks, consent forms, and emergency contacts are essential, but managing them manually can be a headache.
Coordinate Sport stores all your compliance documents safely in one place, so you’re always covered and camp-ready.
5. Keep Parents Informed
Clear communication = happy parents. Send reminders about what to bring, drop-off/pick-up times, and daily updates to avoid confusion.
Automated reminders through Coordinate Sport cut admin and keep parents confident their child is in safe hands.
6. Measure and Improve
After camp, take time to review attendance, gather parent feedback, and reflect with your team. Small improvements each half term will make a huge difference over time.
Coordinate Sport provides reports on attendance, finances, and staffing, so you can spot trends and make informed decisions.
Conclusion: Stress-Free Camps Are Possible
Half-term camps should be fun, not stressful. With the right preparation and tools in place, you can maximise bookings, support your team, and give athletes an unforgettable experience.
Ready to streamline your half-term camps? Discover how Coordinate Sport can help you stay organised and save time. Book a demo today.
